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SAMPLE letter of offer/contract

Below is a sample of a formal letter of offer. A letter of offer should clarify all expectations in advance so that there are no unwelcome surprises for either aupair or family.

The Family Name and address

Date

Aupair name and address

Dear aupair

LETTER OF OFFER

We would like to offer you the position of Aupair to our family. The terms and conditions of the job are as follows:

Hours

You will be required to work for approximately …………hours per week. In addition …………. nights per week babysitting will be required. Every …………. weekend, will be spent with the family. You will have……… long weekends off a month from Friday afternoon to Monday morning.

Duties and responsibilities

Your main duty is the due care of …….. You will be required to get ………….. ready for the day, get ………….to kindergarten, collect ………… after school and see to his/their needs in the afternoon. You will also be required to assist with homework, prepare lunch, snacks and dinner as required, bath and change as required, arrange visits with friends, see to after school activities, play games together as well as any thing else that may be necessary for his/their amusement and wellbeing. You will be required to do some cleaning up after …………. and yourself (including washing and ironing for ………. and yourself and the cleaning of your rooms).

Salary

You will be paid an amount of …….. per month / week in arrears. Additional hours will be paid at a rate that we may agree between ourselves from time to time.

Start Date and Period of Employment

You are expected to start on the ………… and to stay for a minimum period of one year. If due to circumstances beyond your control or for any other reason, you wish to leave at an earlier date than our agreement, you will be required to give one month’s notice. If we require you to leave, subject to the conditions specified under ‘discipline’, we will give you a minimum of one month’s notice.

Discipline

Reasons which could give rise to disciplinary measures are as follows:

Causing a disruptive influence in the household.
Job incompetence.
Conduct during or outside working hours prejudicial to our interests.
Unreliability in timekeeping or attendance.
Failure to comply with our reasonable instructions or procedures.

In the event of a need for disciplinary action, the procedure will be:

First - a verbal warning.
Second - a written warning.
Third - dismissal without need for further notice. Reasons with would give rise to summary dismissal would be:

Theft or other dishonest offences.
Drunkenness.
Illegal drug taking.
Child abuse or neglect.

Vacation

You will have ……….. weeks paid vacation after ……….. months of work. Vacation must be negotiated however, well in advance.

Accommodation

You will have your own room in our home. We would like you to treat our home as your own (with the only proviso being that smoking is not permitted inside the house). We ask that all rooms be kept tidy and that friends staying over should only do so with our permission. If we go out as a family, you will generally be invited to come with us (at our expense) should you so choose.

School

You will be enrolled at a Public School to attend a course in …………. for foreigners for the duration of your stay.

We look forward to having you with us and are sure that our association will be a long and happy one.

Please sign a copy of this letter as acceptance of its terms and conditions.

Yours faithfully

I have read and accept the above terms and conditions.

__________________________________________ Aupair name

Dated:


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